Privacy & Cookies Policy

Using your personal information

We may collect, store and use the following kinds of personal information:

1. Information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type, referral source, length of visit and number of page views;
2. Information relating to any transactions carried out between you and us on or in relation to this website;

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website. We may use your personal information to:

1. Administer the website;
2. Send statements and invoices to you and collect payments from you;
3. Send you general (non-marketing) commercial communications to the extent that you have consented;
4. Send you email notifications which you have specifically requested;
5. Provide third parties with statistical information about our users – but this information will be anonymised and not be used to identify any individual user; and
6. Deal with enquiries and complaints may be or about you relating to this website.

Where you submit personal information for publication on our website we will publish and otherwise use that information in accordance with the license you grant us.

Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser request a page from the server. This enables the web server to identify and track the web browser.

We use two specific types of cookies on this website:

• Session cookies, which are temporary cookies that remain the cookie file of your computer until you close your browser (at which point they are deleted); and
• Persistent or stored cookies that remain permanently on the cookie file of your computer.

We will use the session cookies to keep track of you whilst you navigate the website. We will use the persistent cookies to enable our website to recognise you when you visit.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated related to our website is used to create reports about the use of the website. Google will store this information.

Most browsers allow you to reject all cookies. For example in Internet explorer you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy" and selecting "Block all cookies" using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Disclosures

Your information will be stored on servers located in the United Kingdom. We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy. All such parties are obliged to treat your information in accordance with the scope of your consent and the law in their contracts with us.

In addition we may disclose your personal information:

1. to the extent that we are required to do so by law;
2. in connection with any legal proceedings or prospective legal proceedings; and
3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

In the event of any of the above occurring we shall inform you of any such disclosure if lawfully permitted to do so.

Except as provided in this privacy policy we will not provide your information to third parties.

Personal data linked with contracts and tenders

If we enter into a contract with you or respond to an invitation to tender from you, we may receive and process the personal data of your employees and other related individuals. We have a legitimate interest in doing so because such processing is necessary to facilitate those activities. However, all such personal data is:

• Stored securely in the manner described above in the file linked with the contract or tender in question.
• Only made accessible to Kajima staff to the extent that such staff require access for such activities.
• Only made accessible to third parties to the extent necessary and subject to data processing agreements being in place. A data transfer agreement in approved form is used if transfers outside the EEA are required.
• Deleted at the end of the activity in question except insofar as some data may need to be retained for up to six years for regulatory reasons, to track our performance on previous contracts and tenders or to accommodate any outstanding liability either you or we may have to the other.

We have the following additional internal policies to ensure employee compliance and protect personal data:

• Subject Access Request response procedure.
• Data breach procedure.
• Privacy and security provisions in staff handbook.

Contacting

If you would like to update any information we hold on you please contact us at privacy@kajima.co.uk.
If you would like to complain about how we are using or disclosing your data please contact us at privacy@kajima.co.uk.
If you wish to receive information on what personal data of yours we hold please contact privacy@kajima.co.uk.
If you would like to vary how we use your information or contact you please contact us at privacy@kajima.co.uk.
If you would like us to delete your information from our records please contact us at privacy@kajima.co.uk.